§ Free Tool
What does your team actually cost?
Add your team, pick their location — see the true cost including employer taxes, with a breakdown per person. Monthly or annual.
Free · No account needed · Takes 60 seconds
Gross monthly
$6,667
Employer tax (15.3%)
$1,020
Total cost
$7,687
Monthly breakdown
Cost per 40hr billable week
$1,774
Cost breakdown
Frequently asked questions
What is a payroll cost calculator?
A payroll cost calculator shows the true cost of employing a team member — not just their salary, but also the employer taxes, benefits, and overhead that the company pays on top. For US employees, this typically adds 15–25% above the base salary, depending on the state and benefit level.
What employer costs does the calculator include?
The calculator includes federal employer taxes: FICA (Social Security 6.2% + Medicare 1.45%), Federal Unemployment Tax (FUTA, 0.6% on the first $7,000), and a configurable overhead percentage that covers benefits, equipment, software, and office costs. State taxes vary by location and are included in the overhead estimate.
How is true employee cost calculated?
True employee cost = base salary + employer FICA (7.65%) + FUTA + overhead (typically 20–30%). For a $100,000 salary employee in the US, the true cost to the employer is typically $120,000–$130,000 per year depending on benefit package and state.
Can I calculate payroll for a whole team?
Yes. Use the 'Add employee' button to add up to 20 team members with different salary levels and roles. The calculator shows individual and aggregate costs with monthly and annual breakdowns, and a bar chart comparing cost by employee.
Is this payroll cost calculator free?
Yes — completely free, no account needed. All calculations are done in your browser. No employee data is sent to any server.
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